4Intranets.com Contact Management feature is like an address book on-line, with
features that make you more efficient every day. The application is designed to
hold information for contacts both inside and outside your company.
Everyone in your organization will use Contact Management daily to
locate colleagues, customers, suppliers and partners. You can store both private
contacts and group-accessible ones, and be assured of anytime, anywhere access.
Sales can keep track of key customers. Remote workers can view a photo of
someone in the home office. You'll always have access to critical contact
information whether you are in the office, on the road, or working from home.
The Contact Management application allows you to quickly and easily:
- Access your intranet members along with their job titles, photographs, phone
and fax numbers, and e-mail and physical addresses
- Organize and have readily available all information about outside suppliers,
clients, partners and other vendors
- Grant quick and easy access to member information for remote employees so
they can identify or reach co-workers in a flash
- In addition, you can select whether to share your outside contact
information with others or to keep it private
Ways You Might Use This Feature:
Always Have the Most Current Information
Use the built-in search
functionality to find an intranet site member or outside contact in a flash.
It's the weekend, and maybe you've heard of a forest fire honing in on
clients neighborhoods. You can easily access his/her contact information, and
offer your assistance.
Save the Cost of Printed Directories
Printed directories become
obsolete so quickly. As soon as you hire a new employee, the traditional paper
directory is outdated. With Contact Management, the latest information on
employees is just a click away.
Organize Members into Groups for Easy Communication
When you input the
member information, you'll be able to group the members by department, committee
or project team. A user may be a member of multiple groups, and each group can
be set up to have its own set of access rights to documents, discussions and
other material. Sending e-mails announcing meetings or newsworthy information is
now an easy task.
